You can use this as a worksheet to keep your information organized and be able to answer questions at a glance.
DISTANCE LEARNING WORKSHEET
Name of Presenting Organization:___________________________________________
Addresss: __________________________________________________________
Phone:_____________________________________________________________
Connection Rate:_______________________________________________________
Far end IP Number:_____________________________________________________
Far end ISDN number:___________________________________________________
Technical Contact Person:________________________________________________
E-Mail:______________________________________________________________
Presentation Ideas – Desired Format – Content:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Ideas for preparing students for the presentation:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Is the organization mailing / faxing presentation materials?_________________________
Presentation dates / times available:_________________________________________
Approximate length of program:____________________________________________
Fee:_________________________________________________________________
Date of contact: _______________________________________________________
Contact: _____________________________________________________________
Contact:_____________________________________________________________
Date of Presentation: ___________________________________________________
q Complete and return your DISTANCE LEARNING REQUEST FORM AND LOG SHEET
q Complete and return PURCHASE REQUEST early
q Get PURCHASE REQUEST approval
q Reserve the room and equipment
q Inform the office
q Write your activity on the school calendar
q Consider the room arrangement
q Develop a backup plan in case of technical difficulties
q Arrange for Technical Support
q Make sure you are sharing your expectations with presenters or receiving organizations
q Make sure the receiving location has the materials you have sent for them to use
q Confirm all IP or ISDN numbers, and confirm who will be making the call
q Confirm contact person and number if there are difficulties
q Schedule a test call (this is usually one day before or the morning of the presentation) – Test audio, video, and other auxiliary equipment
q Arrange the room on the morning of your activity
q Preview local camera angle
q Make sure you mute the sound so you are only heard when you are settled and prepared to be heard
q KEEP ALL IP OR ISDN NUMBERS AND CONTACT NUMBERS HANDY DURING THE CONFERENCE
q View your side occasionally to be sure you and/or your group is being seen appropriately
q Complete and return the DISTANCE LEARNING FOLLOW-UP REPORT
Mount Ephraim Information:
Connection Speed: 384 KBPS
ISDN Numbers: (use the first number listed when planning for two-way videoconferencing)
R.W. Kershaw School Mary Bray School
856.933.0697 856.933.3282
856.933.1384 856.933.3683
856.933.1627 856.933.3901
Raymond W. Kershaw School, 125 S. Black Horse Pike, Mount Ephraim, NJ 08059;
Phone: 856-931-1634; Fax: 856-931-0202
Mary Bray School, 225 W. Kings Highway, Mount Ephraim, NJ 08059
Phone: 856-931-7807; Fax: 856-931-5831